Corporate travel from request to expense: policy checked automatically, options gathered from connected travel sources, costs estimated, approvals routed, and the itinerary organised in one place.
Business travel is administratively expensive: the arranging, the checking, the approving and the reclaiming all happen in different places.
An employee describes the trip in plain language — route, dates, purpose, budget — and MAARA turns it into a structured request.
Applies your written travel policy: cabin class by grade and duration, hotel caps by city, advance-booking rules and approval thresholds.
Gathers options from the travel sources you have connected, showing times, routing, fare conditions and policy status.
Options within the location and budget requested, with distance to the meeting address where available.
Total estimated trip cost including flights, hotel, transfers and expected expenses, before approval is requested.
Routes to the correct manager with the policy result and cost attached, and records the decision.
Booking is completed through your travel management company or connected supplier. Availability and price are confirmed at the point of booking, not before.
One itinerary with flights, hotel, transfers, meetings and local information, shared with the traveller.
Passport and visa expiry, loyalty numbers, seating preferences and emergency contacts held securely.
Travel and meetings placed into connected calendars automatically.
Confirmations, tickets, visas and receipts stored against the trip.
Reminders and status updates through supported channels.
Assembles the trip's costs and receipts into a draft expense claim for the traveller to confirm.
Upcoming trips, spend by department, policy exceptions and approvals outstanding.
Source
An employee writes: 'London → Dubai, 14–17 October, client meeting on the 15th, hotel budget £180/night'
Request structured and checked against company travel policy
Options collected from connected travel sources
Flights compared on time, routing, fare conditions and policy fit
Hotels compared within budget and proximity to the meeting
Total cost estimated
Employee selects, manager reviews and approves
Booking completed through the supported booking process
Itinerary organised and shared
Travel documents stored against the trip
Expense claim prepared on return
One sentence in; a compliant, approved, organised trip out.
New request
Plain-language trip description.
Policy result
What complies, what needs an exception.
Options
Flights and hotels compared with cost.
Approvals
Pending and decided, with reasons.
Itinerary
Full trip in one view.
Documents
Tickets, visas and confirmations.
Travel dashboard
Upcoming trips and spend by department.
Expenses
Draft claim assembled from the trip.
An engineering consultancy with 60 travelling staff
Before MAARA
With MAARA
| Employee does this today | MAARA handles / assists | Employee still controls |
|---|---|---|
| Searches booking sites for options | Gathers options from connected travel sources | Chooses the option that suits the trip |
| Interprets the travel policy manually | Applies the policy rules automatically | Approves exceptions where justified |
| Chases approval by email | Routes the request with cost and policy result | Makes the approval decision |
| Builds the itinerary from confirmations | Generates and maintains one itinerary | Confirms meeting arrangements |
| Collates receipts weeks later | Assembles a draft expense claim | Confirms and submits the claim |
MAARA does not have access to every airline or hotel. Options, availability and booking depend on the travel management company and travel integrations you connect. Approvals and payment authority remain with your managers.